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Call QuickBooks Desktop and know how to create templates for Recurring Transactions in QuickBooks

In this article you will learn how to create templates for recurring transactions. To know more, contact QuickBooks Desktop.

For every type of transaction you can create a recurring template, such as invoices or checks/checks.

The only type of transactions for which you can create recurring templates for are- customer payments, bill payments, and time activities.

Using any one of the following methods, create a recurring template:

  • Create a recurring template from scratch
  • Click on the Gear icon present at the top
  • Select Recurring Transactions.
  • Click on New.
  • Choose the type of transaction you wish to create, and then click on OK.
  • Enter the name of the Template.
  • Choose the type of template you wish to use.

Complete the following if you want to create a Scheduled or a Reminder type of recurring template:

  • For the recurring transaction, select the interval.
  • Select date to start and end the template.
  • You can specify an invoice template should include unbilled charges and automatically send emails if you are creating it.
  • You can also select whether you want your customer to pay online if you are selecting merchant services by selecting/deselecting the checkboxes under the Online Payment section for Credit Card and Bank Transfer
  • Now, fill the rest of the transaction.
  • For Scheduled templates, all fields must be entered. For example, Enter 0 – if left blank, if an item has a rate of $0 the line will not save.
  • For Reminder or Unscheduled templates, it is not necessary to fill in every field. Data which is to be repeated in each occurrence just enter that. Before a template is actually created, you will be able to edit each occurrence.
  • Click on Save Template.
  • Create a template from an existing transaction by selecting Make Recurring (or Enable Recurring Payments) at the bottom of the transaction.
  • To create a new one use an existing recurring transaction.
  • Click on the Gear icon present at the top
  • Select Recurring Transactions.
  • Choose the appropriate template, select the drop-down arrow in the Action Column and select Use.
  • Make changes if needed once the transaction is open and the click on Make Recurring.

Follow these steps to duplicate an existing recurring transaction.

  • Click on the Gear icon present at the top.
  • Select Recurring Transactions.
  • Choose the appropriate template, select the drop-down arrow in the action column and then choose Duplicate.
  • All settings will be inherited by the duplicate copy. (except the title).

Read the article further to learn how to set up and update a bank account in QuickBooks. To know more, contact QuickBooks Desktop.

Steps to set up and update the bank account in QuickBooks:

  • If you haven’t created a new bank account in the QuickBooks desktop chart of Account, set up a new bank account first.
  • Select Lists
  • Click on Chart of Accounts.
  • Select the Accounts button and then choose New.
  • Select the Bank and then click on Continue.
  • Enter your bank account information correctly.
  • To save your changes, click on Save & Close.
  • In the QuickBooks Account Maintenance page update your bank account information.
  • Go to Employees in the QuickBooks Desktop.
  • Select My Payroll Service.
  • Click on Accounts/Billing Information.
  • Sign in using your Account login.
  • Select on any of the Bank Account details in the Direct Deposit section.
  • On the message that appears click on OK.
  • Enter your payroll PIN and then click on Submit.
  • Enter the bank details of the new bank account and click on Submit.
  • Wait for the confirmation and then click on Continue.
  • We will send 2 test debits to your account. To post on your bank statement, it will take up to 2 banking days. To activate your new bank account before sending your next Direct Deposit payroll you will need to complete the steps given below.
  • Choose the bank account where you want the QuickBooks Desktop to post the transactions returned by the Intuit service.
  • Select Send Payroll Data from employees on the top menu bar.
  • Select Preferences on the Send/Receive Data window.
  • Select the new bank account from the drop-down list on the Account Preferences window.
  • To save your changes click on OK. On the Send/Receive Data window select Close.

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 Steps to activate your new Direct Deposit bank account:

Check your bank statement after one or two banking days and make a note of the two small one-time withdrawals made by QuickBooks Payroll Service.

 Follow the steps given below:

  • Go to Employees
  • Select My Payroll Service
  • Click on Account/Billing Information.
  • Using your Account login, sign in.
  • Next to your Direct Deposit bank account information, select the Verify link.
  • To verify your new bank account, enter the 2 test debit amounts.
  • Enter and confirm your payroll PIN.
  • Click on Submit.
  • To use while creating paychecks in QuickBooks Desktop change the default bank account.
  • Change the bank account in the QuickBooks Desktop where payroll fees will post.
  • Read the article further to learn how to transfer chart of accounts and lists in QuickBooks. To know more, contact QuickBooks desktop.
  • Customer Contact List.
  • From your old company export the customer data.
  • Select Sales from the left menu and then select Customer.
  • Select the icon on the right on the customer page.
  • Save the file that is exported.
  • Into your new company, import the file. To see how headers must appear in your spreadsheet you can check this sample customer file.
  • At the upper right, click on the Gear icon.
  • Choose Import Data in Tools.
  • From the list, select Customers.
  • Select Browse, in the Import Customers page.
  • Find and then click on the Excel file, and then click on Open.
  • Click on Next to continue.
  • Select Next.
  • If there are fields highlighted in red adjust your data and then click on Import.
  • Please Note: Based on company setup, terms on the left menu bar will vary.
  • Vendor or Vendor List
  • From your old company export the vendor data.
  • Select expenses from the left menu and then select vendors.
  • Select the icon on the right on the vendor page.
  • Save the file that is exported.
  • Into your new company, import the file. You can check this sample vendor or vendor file, to see how headers must appear in your spreadsheet.
  • At the upper right, click on the Gear icon.
  • Choose Import Data in Tools.
  • From the list, select vendors.
  • Select Browse, in the Import vendors page.
  • Find and then click on the Excel file, and then click on Open.
  • Click on Next to continue.
  • Select Next.
  • If there are fields highlighted in red adjust your data and then click on Import.
  • Please Note: will vary Based on company setup terms on the left menu bar.
  • Chart of Accounts.
  • Export the chart of accounts from your old company.
  • From the left menu select accounting.
  • Select Chart of Accounts.
  • Select Run Report in the upper right.
  • If you wish to include deleted/inactive accounts, you need to customize the report.
  • At the upper right, click on customize.
  • Click on the Filter drop-down.
  • Choose All from the Deleted drop-down.
  • At the bottom right, select Run Report.
  • Select the icon on the right and then select Export to Excel.
  • You must remove the report title in Excel and then shift the cells up so that the headers are at the top of every spreadsheet.
  • Save the file that is exported.

To know more on how to create templates for recurring deposits in QuickBooks desktop, call on our QuickBooks Desktop Support. You can also write to us at support@quickbooksupport.net. For more information visit – www.quickbooksupport.net

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