How to Do Set Up For Folder & Windows Access Permissions to Share Company Files in Quickbooks Desktop

To get access of folders in the multi-user mode, the folders need to have the right Windows License.

Every version of QuickBook software has corresponding components that should be updated to function in the multi-user mode.

In somecases, Multi-user errors can be time-consuming to fix the issue.  You can fix company file and network issues with the QuickBook File Doctor. This may also analyzes basic issues with the multi-user mode.

Important

• Read the entire article before performing any steps.
• Ensure the installation directories have the correct permissions.
• If you are running Microsoft Windows Home edition, the security tab may not be available in normal mode. Restart the computer in Safe Mode to complete the steps.

1. Click & Restart the computer, then press F8 until the Advanced Boot window opens.

2. Now, click on that window, On Advanced Boot window click & select Safe Mode and press Enter.

The QBDataServiceUserXX depends on the version of your QuickBook support system.

Example: QuickBook system 2019: QBDataServiceUser29, QuickBook system 2018: QBDataServiceUser28

you will see workstations multi-user access enabled can deliberately go into an alternate Hosting mode and also take ownership of a company file. When this happen, it will not allow other users to open the file.

You can set up the folder permissions

In given below lines verify that permissions must be set correctly

1. Click & open the Windows Start menu and then open File Explorer.

2. Now , you can click on the right folder that contains the company file. Then select Properties.

3. Security tab will open . On the Security tab, Click and select Advanced.

4. Click & select QBDataServiceUserXX and then select Edit.

5. You may required to set the following settings that needed  to be Allowed:

• Traverse Folder/Execute File
• List Folder/Read Data
• Read Attributes
• Read Extended Attributes
• Create Files/Write Data
• Create Folders/Append Data
• Write Attributes
• Write Extended Attributes
• Read Permissions

In case, if your permissions are not set correctly due to some reasons:

1. Click on the right folder button that contains the company file and then select Properties.

2. After clicking properties, Click & Select Security, then press Edit.

3. Now, You can choose QBDataServiceUserXX and select Full Control, then click on allow.

4. Click & select Apply, then press OK.

You may also Change Folder permissions

If you need to adjust folder permissions:

Open the Windows Start menu and open File Explorer.

Find and right-click the folders listed below:

C:\Program Data\Intuit\Entitlement Client\v8

C:\Program Data\Intuit\Entitlement Client\v6.0

C:\Program Data\Intuit\Entitlement Client\v5

C:\Program Data\Intuit\Entitlement Client\v3

C:\Program Data\Intuit\Entitlement Client

C:\Program Data\Intuit\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Program Data\Intuit\QuickBooks 20XX (XX = year)

C:\Program Data\COMMON FILES\INTUIT

C:\Program Data\COMMON FILES\INTUIT\QUICKBOOKS

C:\Users\Public\Public Documents\Intuit\QuickBooks\FAMXX (XX = year)

C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files

C:\Users\Public\Public Documents\Intuit\QuickBooks\Sample Company Files\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Users\Public\Public Documents\Intuit\QuickBooks\Sample Company Files\QuickBooks 20XX (XX = year)

You may perform steps for any other folder listed below. Always keep in mind  that you may not have all of these folders. Some are specific to certain versions QuickBook Support system:

Click on Right folder and  then select Properties.

On the Security tab, select Everyone.

Note: If you will see that everyone is not listed in the Group or User Name checkbox, then select Add and type in Everyone. select OK.

Click & select Full Control, then select Apply and press OK.

You can set Windows access permissions to share the company files

You should make sure that QuickBook Software has the right level of access that can help you to prevent from future issues related to quickbook while working with your company files over the network.

Windows 10 and 8

Click & open the Windows Start menu and then open File Explorer.

Now Locate and click on the right folder that contains your company files.

Click & select Properties then Sharing and then click Share Add.

Now select the corresponding QBDataServiceUserXX for your version.

You can set the permission level of both users to Full Control and select Share.

Windows 8.1

You may also take ownership of the file

Click & open the Windows Start menu and then open File Explorer.

Now select the folder that you want to take ownership of, and then select Share.

Click & select Advanced Security then Change then Advanced and then Click on Find Now.

Then, Choose the user and select & press OK.

Grant Full Control

Click & open the Windows Start menu and then open File Explorer.

Now, Click & select the folder and then select Share.

Click & select Advanced Security then Add then Select a principal.

Click & select Advanced then click on Find Now.

Now Choose the user and then select OK.

Click & Select Full Control and press OK.

Windows Server 2012

Keep in mind , before performing the following steps, You should be ensured that the File and Storage Services are installed.

You can open the Windows Start menu. Type “Run” into the search and open the Run Command.

You may type in ServerManager and then select OK.

Click & select File and Storage Services then Shares.

Task drop-down will open. On the Task drop-down, choose New Share. You acn see a list of File Share Profile will open. You can learn about the differences between the profiles by clicking each profile and reading the description.

Select SMB Share – Quick.

Note: In SMB Share – Quick is the default profile. This selection may vary.

Share location section will open. From the Share location section, click & select Type a custom path then Browse to locate the folder you wish to share.

Choose the appropriate folder and select Select a folder then click on Next.

Note: You can leave the default selections under the Configure Share settings window and click & select Next again.

The above referred techniques are very useful “To Set Up For Folder & Windows Access Permissions to Share Company Files in Quickbooks Desktop” with the help of QuickBooks Support USA Experts. Our certified experts provide 24/7 technical support via phone, chat, and email. If you want to discuss any issue related to QuickBooks feel free to get in touch with our tech support team. Also if you have some other query, then you can contact on our QuickBooks tech Support Number. You can also write to us at support@quickbooksupport.net.