Quickbooks Support

Call QuickBooks Error Support to know how to enter a purchase order in QuickBooks Desktop

We will be glad to share some information on how to enter a purchase in QuickBooks Desktop machine with the help of QuickBooks Error support Number. You may use purchase orders to tell vendors what you want to order. You can also track the items you order and receive to know what expenses are coming up through Quickbooks.

How to create a purchase order in QuickBooks Desktop for Windows

  • In case, if you haven’t already, turn on purchase orders:
  • First of all, navigate to edit and then select Preferences.
  • Next, click & select Items & Inventory, then select the Company Preferences tab.
  • Users can also check the Inventory and purchase orders are active checkbox and then press OK.
  • First, navigate to vendors and then select create purchase orders.
  • In the Vendor dropdown, select the vendor you’d like to make a purchase order for. You can also select Add New to add a new vendor.
  • Fill out the rest of the fields, and add the items you’d like to order.
  • Select Save & Close.

Tip: You will get to know that purchase orders are a part of the Accounts Payable (A/P) workflow. Learn more about the A/P workflow in QuickBooks Desktop.

How to create a purchase order in QuickBooks Desktop for Mac

In case, if you haven’t already, navigate to the QuickBooks menu and then select Preferences, then click & select Inventory to turn on inventory and purchase orders.

Step 1: Users can create a purchase order

  • First of all, navigate to Vendors, then click & select Create Purchase Orders.
  • Next, click& select create purchase order….
  • User can fill out the fields, then click & select Save.

How to create a purchase order from an estimate

In case, if you already have an estimate, you can use it to create a purchase order.

Click & select create purchase order from the estimates window.

Select For all allowed items on the estimate if the items are from one vendor. Select For selected items… if there are items from multiple vendors, then select the items you want on your purchase order.

Click & select OK.

Users can fill out the fields, then select Save.

Step 2: Track your open purchase orders

There are several ways to view your purchase orders:

View all open purchase orders

In order to view all open purchase orders, navigate to the Lists menu and then select Customer & Vendor Profiles, then Purchase Orders. Then, change the View: filter from All Purchase Orders to Open Purchase Orders.

In order to see the history of the orders, click & select the history icon on the Purchase Orders window.

List the open purchase orders where a specific item appears

  • First of all, navigate to lists, then click & select Items.
  • Next, click & select the item, then select QuickReport from the ⚙▼ dropdown menu.
  • Now double-click a purchase order to view.

How to create a report of your open purchase orders :

To create a report of your open purchase orders, go to Reports and select Purchases. Then select Open Purchase Orders. To print the report, select the Print icon.

Edit a PO

In order to edit a purchase order:

  • Navigate to vendors, then click & select Purchase Order List.
  • Users can also double-click the vendor with the purchase order they want to edit. The purchase orders window appears.
  • Click & select the purchase order you want to edit. In case, if they don’t see the purchase order list, click & select the Left View icon.

Step 3: Users can record the items you received

Once user receive goods they ordered with the purchase order, user also record that in QuickBooks. The transaction user use depends on when they pay for the items.

Create an item receipt if you’ll get the bill at a later date.

Create a bill if you received a bill when you received the items.

Create a check or credit card charge if you paid the items as soon as you received them.

For inventory items, here’s how to record the items you received.

Once you receive all the items on the purchase order, QuickBooks marks the purchase order as Received in Full. In case, if user don’t expect to receive all the items they ordered, they can close it manually.


We believe that the above given blog will be a help for users to know how to enter a purchase in QuickBooks Desktop machine with the help of QuickBooks Support Number. In case, if users facing the same issue then they are free to reach us via visiting our website or they can aslo draft a mail to us at