Quickbooks Support

Call the QuickBooks desktop support to know How to Create Custom Email Templates in QuickBooks Desktop

The QuickBooks is very popular among small to medium-sized businesses and is used by many people around the world, and also the reason for this is that the app is user-friendly and gives you multiple choices and the accounting part is stronger. If you need some assistance or information relevant to a QuickBooks mistake, contact the QuickBooks Desktop support, our experts will assist you.

We will explain how to create custom email templates in the QuickBooks desktop in this blog, and afterwards, you will be able to develop them on your own.

Content list:

Steps for creating custom email templates in the QuickBooks Desktop.

  • Step 1: Build a template and customize it.
  • Step 2: make use of the  template
  • conclusion

Let’s start with the discussion in QuickBooks about developing custom email templates. Along with customized subject lines and email bodies, you can create email templates. When you file an invoice, purchase receipt, estimation, or other transaction, the other thing that you need to do is pick the one.

Steps for building custom email templates in the QuickBooks desktop. 

Learn the simple steps from here; on QuickBooks Desktop, you will have to build custom email templates. Those phases are:

Step 1: Build a template and customize it

  • You must log into the QuickBooks as an admin at the beginning. You may either log in as a user in a similar manner, but need approval to edit company requirements.
  • Once you have signed into the QuickBooks effectively, go to the File menu and afterwards move to Single-User Mode.
  • If you are prepared to build a template, you must follow the instructions described below. You can construct templates for each particular transaction type.
  • You must first visit the Edit menu then choose Preferences.
  • Afterwards, easily select the menu for Submit Forms and after that the tab for Company Preferences.
  • Then pick the email you wish to get from the Distribution System Default drop-down menu,
  • Select a type of transaction and you can get it from the Email Templates drop-down menu.


Note: For each transaction form listed, you can create several models at any time.

  • Select Add Template
  • Then, provide your template with a tag.
  • Simply personalize the subject line and body then.
  • You should pick the Insert Field to place a complex data field in your inbox. Actual details from the document, such as the name of the recipient or the due date for filling out the form, may be used.

Tip: Certain fields can be entered on your own in to message body as long as the pre-filled choices have been matched.

When the customization task is fully processed, just choose save option. Choose the OK alternative in the Company Preferences tab once you close the template, just to save the updates.

Note: All the templates will appear on the Company Priorities tab of the Submit Forms menu. You need to choose the transaction form to set one as the default, and afterwards pick Set Default next to the example you are likely to use.

Step 2: make use of a template

You can work with templates for sending emails alongside single transactions, batch emails, also at the time when you send pay stubs, instead of trying to apply numerous different methods.

You ought to take care of something we’ll describe to you through an example at the time of making the invoice.

For eg, let’s have a look at it: you have to pick Email and afterwards Invoice from the Toolbar.

The QuickBooks can use the default example for the type of transaction at the moment.

Afterward on, at the time of submitting a batch of emails, you can conveniently select any of the models when you choose to email. You must enter the File Menu to do this, and afterwards pick Submit Forms. Simply pick the models that you choose to use from the Template drop-down menu.

If you find that your emails do not use new templates for any reasons, then perhaps the alternative left for you to do so is to find out the problems of how to correct email template problems in the QuickBooks Desktop.


Hopefully, with the aid of this article, you will be able to develop custom email templates for the QuickBooks Desktop. And yet, if you are unable to fix your problem by creating custom email templates on the QuickBooks Desktop, then by contacting our QuickBooks desktop support, we have one more service to remotely fix the problems. Don’t think twice; just make a call right now, if you’re involved in it. At support@quickbooksupport.net, you can also e-mail us. Please contact our consultants, who are accessible 24 hours a day, and who are open worldwide. At @ www.quickbooksupport.net , you can even take a look for more information on QuickBooks.

Comments are closed.