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Call QuickBooks Desktop Support to learn to Create an Invoice in QuickBooks Desktop

If you are looking forward to generating an invoice on the QuickBooks desktop, so go through this blog as we here we will explain the QuickBooks invoice creation process to you. Not just the customers, but the vendors are helped by invoices to keep track of all sales and control the cash flow finely.

The QuickBooks Desktop helps you to build invoices for any of the customers that you can submit. If you are concerned about the process, then we have to reassure you that it is not that difficult, and by following the steps listed in this article, you can do it easily.

However, you must be conscious of all the advantages before you learn how to build an invoice in the QuickBooks.

Some benefits of creating an invoice in the QuickBooks.

Sending invoices to your customer helps you in different ways, whether you are a start-up or an already developed company. In QuickBooks Desktop, you can conveniently build invoices if you are aware of the correct process.

  • Firstly, it will allow you to email your invoices directly from the QuickBooks software itself to your buyers and customers.
  • In addition, it updates your financial statements in real-time, helps you to keep a list of all transactions, serves as legal documentation for both the customer and the seller, and assures that the proper payment is paid.
  • In addition, on a broader scale, it can be useful for organizations, as it allows you to estimate the spending habits of goods.

So now you know how helpful it is to build a QuickBooks invoice, you are able to understand the same process. The steps you can take to build invoices on the QuickBooks dashboard are shown in this article.


Steps for generating an invoice in the QuickBooks Desktop

You should stop stressing if you are a QuickBooks beginner and don’t know how to build invoices on it.

The steps that will help you build invoices easily and quickly on QuickBooks Desktop are provided beneath.

  • Firstly, on your computer, you need to open QuickBooks and go to build an invoices tab.
  • Then, from the scene drop-down menu, pick the customer form or task. If you are unable to find the right alternative, add it by clicking Add New.
  • Fill in all the necessary information, such as the date of the invoice, the date of sale, the terms, etc.
  • Pick the item that you are offering to your customer afterwards.
  • If any discount applies to the purchase, click on the button to build a discount object.
  • Go to your home page’s menu option and pick an item list.
  • Wherever you are on the blank screen, put your mouse cursor and pick New.
  • Click on the drop-down menu and choose any of the options for the discount.
  • You have to decide the name of the object, its object number, and its description.
  • Input the number or percentage of the discount or leave the option blank. You may also explicitly apply the discount to the purchase forms afterwards.
  • Enter the item’s tax code and afterwards press OK.
  • Finally, to end, click on Save and Close.

The ways to generate an invoice for sales orders in the QuickBooks 

You may also generate invoices directly from the QuickBooks for the sales orders. There are essentially two possible approaches to build an invoice for a sales order, first from the Invoice window and then from the Sales Order window.

To learn how to build a QuickBooks sales order invoice, use the methods below:

The steps for Creating Invoice from the Sales Order Window

  • Go to the sales orders tab and afterwards pick the option to build an invoice.
  • After that, the sales order products need to be included.
  • Click the Build an Invoice option after the products have been successfully inserted.
  • Fill in the information you need, and afterwards, press Save.
  • To end the mission, press Close.

Step to build the Invoice Sales Order from the Invoice window

  • Go to the QuickBooks Desktop app home page for the Build Invoices option.
  • Then, by pressing the Customer: Work menu, pick the appropriate choice.
  • As per your choice, you ought to pick one or more sales orders here.
  • make changes to the details of your invoice
  • Hit Close to complete the creation of a purchase order invoice.

The ways to build estimate invoice

For consumers who have approved your calculation, QuickBooks often helps you to build invoices. This method, the finished calculation can be quickly translated to an invoice and professionally handled on the QuickBooks.

  • Firstly, you ought to navigate to the estimate on which you want to build an invoice on your PC and open it.
  • Then, choose the invoice development option.
  • You ought to note the products and amounts you wish to be included in your invoice if the Progress Invoicing choice is activated.
  • Thereafter, make any improvements to your invoice that are required and press Save.
  • And To go back click on Close.
  • An invoice for your estimate can also be generated directly from the invoice pane. You must follow the instructions mentioned below to do so:
  • Go to the QuickBooks desktop programme’s home page to build invoices.
  • On the Customer: Work menu, pick the appropriate choice.
  • Select the correct alternative when the estimation window appears.
  • Only a single estimation at a time can be selected.
  • As per your preference, edit the invoice and press Save.
  • To go back click close and send the invoice to the customer.


We believe that from the above article you have learned effectively how to create an invoice in the QuickBooks. If you are facing a challenge, please contact our QuickBooks Desktop Support for help. Our experts are considered to be among the most efficient and welcoming. From our point of view, we believe in offering the best possible support to the consumer. By writing to us, you can also reach us at (support@quickbookssupport.net). You can visit our website at www.quickbooksupport.net to get more information about QuickBooks.

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