In this article you will learn how to track the products you build using inventory parts. This can be done in QuickBooks Desktop Premier, Enterprise, or Accountant. To know more you can contact QuickBooks Customer Support.
Focus on making the products your customers love instead of tracking manually. As QuickBooks Is there to help you by doing everything you need to manage the products you build.
Build and track finished goods in QuickBooks by combining inventory parts. When you build, QuickBooks automatically updates your stock of components on you finish building. With QuickBooks, you can track your pending builds, check shortages, and more.
Call QuickBooks Customer Support and we’ll help you set it all up.
Step 1: Turning on inventory tracking
- Make sure to turn on your inventory settings first if you haven’t done it already.
- Select Preferences from the Edit menu.
- Click on Items & Inventory and then click on the Company Preferences tab.
- Choose only the active Inventory and purchase orders .
- Click on Warn if not enough inventory to sell. Now, you can select the type of warning you wish to see.
Note: You can select don’t allow negative inventory quantities in case you are using QuickBooks Enterprise. By doing this you can keep your books accurate.
Click on Enable in the UNIT OF MEASURE section if you are using a unit of measure for tracking the products.
- Once you’re done, click on OK.
Step 2: Setting up your product’s components
- Set up all the parts you use to build your product once all settings are in order.
- If case of a component’s quantity tracking, set it up as an inventory part. And if you are using a component that you don’t / can’t track, set it up as a non-inventory part.
- Set other charges or fees in each build as other charge items.
Note: Do not set up an item twice. Look for a component that in your item list that you need esists already.
Step 3: Adding the bill of material used for your product
Firstly, make a list of all the components used to build a product. In QuickBooks, it is called bill of materials. It helps in tracking inventory parts you have assembled and sell
Read further to learn how to add and track bill of materials.
Pro-Tip: For products that you buy or sell together create a group item instead of but tracking them as a single item.
Step 4: Building your product
- You can start building your products once you set up all the parts and add them to your bill of materials
- To learn how to combine inventory parts to build your finished goods call QuickBooks Customer support.
Step 5: Keeping a track of what you sell
- Started sell already? Keep a track of your sale in two ways
- If your customer is supposed to pay you later, create an invoice.
- If paid on the spot, create a sales receipt.
Pro-Tip: You can create sales orders to track backorders in case you don’t have enough products built yet. Turn the sales order into an invoice once have enough products to sell to a customer.
Step 6: Keeping a check your stock and pending builds
- In QuickBooks, you are reminded to build more products. You can run reports anytime if you want an overview of the status of your inventory.
- Go to Reports to find the reports you need and then click on Inventory.
Step 7: Reordering of components from vendors
You can order in QuickBooks if you need more components. You can keep a track of what you receive from vendors and still on order in QuickBooks. There is an increase in quantity on hand of each component automatically by the number of items you receive when you do this.
After you record a purchase order you receive inventory with or without a bill in QuickBooks Desktop. If given, record the inventory received and bill corresponding updates the QOH for every item and the payable to the vendor.
How to receive inventory with a bill?
If you have received the items and the corresponding bill/s for them you can use this option.
- Click on Receive Inventory drop-down on the Home page and then choose Receive Inventory with Bill.
- On the Enter Bills window:
- Choose the name of the vendor from the drop-down.
- To receive a purchase order for the bill, click on Yes.
- Select the correct PO and then click on OK.
Review the information that is given on the bill. Note that any fields that were filled in on the PO are carried over to the Bill, except for the memo field.
Click on Save & Close.
- Proceed to Pay Bills once you are ready to pay the bill.
- Proceed to Entering bills against Inventory after receiving the bill for the inventory.
- In QuickBooks Desktop, receiving of inventory is a part of your usual A/P workflow. Call QuickBooks Customer support to see the complete list of workflows and other vendor-related transactions
Entering a bill for an Item Receipt
- To enter a bill for an Item Receipt follow the step given below
- Choose Enter Bills against Inventory from the Home Page.
- Moving to the Select Item Receipt window:
- Choose the name of the vendor correctly vendor from the Vendor drop-down.
- Click on the Use Item receipt date for the bill date checkbox for keeping the original inventory availability date.
- Choose the Item Receipt corresponding your bill. Please Note: Convert each bill separately if there are multiple Item Receipts.
- Click on OK. QuickBooks now converts your receipt into a bill.
Once you are ready to pay the bill, you can proceed to the pay bills option. To know more about paying bills in QuickBooks desktop contact QuickBooks Support.
To know more on how to track products in QuickBooks, call on our QuickBooks customer support number. You can also write to us at firstname.lastname@example.org . For more information, visit www.quickbooksupport.net .