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Call QuickBooks Payroll Support to know how to recreate a missing or voided direct deposit paycheck in QuickBooks Payroll

Users can easily recreate missing direct deposit paychecks from their company file by using QuickBooks Desktop Payroll. If somehow, users are mot aware then no need to worry, today we will discuss how to recreate a missing or voided direct deposit paycheck in QuickBooks Payroll with the help of QuickBooks Desktop Payroll Support Number.

How to recreate through QuickBooks Desktop Payroll Basic, Standard & Enhanced.

Users need to create a replacement paycheck in QuickBooks Payroll.

In case, if a direct deposit paycheck needs to be recreated with zero-dollar net pay in case, if it is missing, then your total direct deposit amount of that payroll needs to reflect in the direct deposit liability check. It will balance your check register and eliminate duplicate entries in QuickBooks Payroll.

  1. First of all, user needs to create a Direct Deposit Offset (DD Offset) payroll item.
  2. Next, click & select Employees and then choose Pay Employees.
  3. Now, type the check date and pay period to match the voided paycheck.
  4. Then put a check-mark next to the affected employee(s) and then select Open Paycheck Detail option.
  5. After that, clear the Use Direct Deposit checkbox from upper right corner of the Preview Paycheck window.
  6. Users need to recreate the check as it was before by entering hours, salary, and/or other payroll items in QuickBooks Desktop Payroll.
  7. Now type the DD Offset payroll item in the Other Payroll Items section.
  8. Enter an amount for the DD Offset item equal to the net amount of the paycheck (the amount for the DD Offset should be a negative number).
  9. Press Tab to cause the net amount of the paycheck to change to 0 and then save & close & then Continue > Create Paychecks to record the check.
  10. Users need to run payroll checkup, if the paycheck was in a prior quarter.

Users may correct the payroll liability balances.

Users will get to know that the direct deposit offset is a deduction item and will appear in QuickBooks Desktop as a liability to be paid. Users need to make an adjustment in order to delete this deduction item amount from the liability balances in QuickBooks Desktop.

  1. First of all, click & select Employees on the top menu bar, then select Payroll Taxes and Liabilities, and select Adjust Payroll Liabilities.
  2. Type a date in both date fields.
  3. Choose Company Adjustment.
  4. Click & select the direct deposit offset item from the Item Name column.
  5. Now, type a negative (-) number from the Amount column that should be equal to the amount of the DD Offset item on the paycheck.
  6. Then choose Accounts Affected, and be sure that Do Not Affect Accounts is selected.
  7. At last, press OK twice to record the liability adjustment.

In case, if the direct deposit liability check is also missing in the register, then it will be required to recreate the deleted Direct Deposit payroll liability check in QuickBooks Payroll.

Assisted Payroll :

Users need to dos assisted payroll, if a paycheck or liability check is missing from their register:

  • Users need to check all their bank registers; the checks could have been transferred.  If users search them, then they should transfer them to the correct register.
  • With the help of the Employee or Vendor center, users can create a Quick Report for all dates.  In case, if user locate the check, then they need to confirm what check register it is posted, and then edit the register if required.

In case, if users have QuickBooks Desktop Payroll Assisted and they restored a backup prior to sending their payroll, then they do not recreate the payroll. After sending a zero payroll, QuickBooks Desktop will push back both Liability Checks and all paychecks missing from the backup. If sending a zero payroll does not resolve the issue, contact Assisted Payroll support.

In case, if users have QuickBooks Desktop Payroll Assisted and they have accidentally voided a paycheck, then it will required to recreate the paycheck exactly as it was previously typed, including the amount and check date.

  1. If the paycheck to be recreated is a direct deposit, create a Direct Deposit Offset (DD Offset) payroll item.
    1. First, navigate to Lists > Payroll Item List in QuickBooks Desktop.
    2. Next, click & select the Payroll Item button in the lower left corner and choose New.
    3. Choose Custom Setup & then press Next.
    4. Click & select Deduction and then select Next.
    5. Now type a name to be used for the DD Offset payroll item, e.g., “Direct Deposit Offset” and then press Next.
    6. Now, leave the top two fields blank for Agency for employee-paid liabilities
    7. Click & select Direct Deposit Liabilities from the Liability Account field.
    8. Click & select Next.
    9. Now set the Tax tracking type to None and then select Next.
    10. Users need to be sure that there are no taxes selected and then press Next.
    11. Then users need to set Calculate based on quantity to Neither and then press Next.
    12. Now set Gross vs. Net-to-net pay and then press Next.
    13. Choose Finish, then leave the Default Rate and Limit fields blank.

Note: if users are using a DD Offset deduction item, then it is important that the DD Offset item always be typed below any other payroll items that appear in the Other Payroll Items field in QuickBooks Payroll.

  1. Next, click & select Employees, then select Pay Employees & then choose Unscheduled Payroll.
  2. Now type the check date and pay period to match the voided check in QuickBooks Payroll.
  3. Then put a check-mark next to the affected employee(s) boxes and choose Open Paycheck Detail button.
  4. In case, if the original paycheck was a Direct Deposit: users can remove the Use Direct Deposit checkbox in the upper right corner with the help of the Preview Paycheck window.
  5. After that, users need to recreate the check as it was before by typing hours, salary, and/or other payroll items in QuickBooks.
  6. In case, if the paycheck was a direct deposit: users need to type the DD Offset payroll item (created in step 1) in the Other Payroll Items section and then type an amount for the DD Offset item that should be equal to the net amount of the paycheck (the amount for the DD Offset should be a negative number). Now press Tab to cause the net amount of the paycheck to change to 0.
  7. Then click & select Save & Close then Continue > Create Paychecks to record the check.
  8. If the paycheck was a direct deposit:  Clear the balance in your Payroll Liability Account for the Direct Deposit offset item.

In order to zero out the net amount of paychecks, user need to use the Direct Deposit Offset item as this created a positive balance in their payroll liability report. If user is looking to clear this balance, users need to do a manual adjustment so that it does not show the DD offset item amount as a payable liability in QuickBooks Payroll.

In order to do this, users need to follow the steps given below:

  1. First, click & select Employees > Payroll Taxes and Liabilities > Adjust Payroll Liabilities.
  2. Next, it is required that the date and effective date should match the date of the paycheck that you have edited.
  3. In the Adjustment is for, select Company.
  4. Click & select the DD Offset item from the Item Name Column that you have used on the paycheck.
  5. Now type the total amount from the amount column of DD Offset as a negative value.
  6. Choose Accounts Affected and then go for Do Not Affect Accounts.
  7. Press OK on Affect Accounts window.
  8. Press OK on Liability Adjustment window to feed entries.

In case, if the original date of the paycheck is in a prior quarter, or there are paychecks created after the original paycheck, then user may contact Assisted Payroll support in order to complete these corrections.

  1. At last, user can send payroll data.

Conclusion:

We really hope that the above given information through this blog will be help for users to know how to recreate a missing or voided direct deposit paycheck in QuickBooks Payroll with the help of QuickBooks Desktop Payroll Support Number. Still, if they facing any problem, then please visit our website www.quickbooksupport.net or user can also draft a mail to us at supportQquickbooksupport.net.

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