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Call QuickBooks Customer Care to learn the way to write off an Invoice in QuickBooks

You can sometimes get into a position where you are not able to obtain invoices when operating a business. Your customer struggles to make their payments as promised in different cases, or does not make a payment at all. In this case, writing off an invoice in QuickBooks becomes necessary. In QuickBooks, there are many ways to delete uncollectible invoice numbers. In this article, we will explain how to write down an invoice using easy steps in QuickBooks.

Give us a call on our customer care number to get help from professional QuickBooks experts in case you are wondering how to write off an invoice in the QuickBooks Desktop application.

In QuickBooks, what generates the need to write off an invoice?

The factors that may lead to the need to write off an invoice in QuickBooks are below:

  • Bad Debts: There are different situations where the client fails to pay your invoice because they can’t handle the financial crisis. In other cases, for other reasons, the clients opt not to pay. In QuickBooks, it is necessary to fix these payment defaults by writing down an invoice.
  • Underpayment: The other case is when a partial payment on your invoice has been received by your client, but there is a balance outstanding on it. There can be several explanations behind this problem where the clerical error from the end of the client is one of the most obvious. The due sum will often be too small for the payment alert to reach out to the consumer.

Stuff you must remember in QuickBooks before writing off an invoice

Since you know the potential reasons why you might need to write off an invoice in QuickBooks, let’s talk about some crucial details you have to avoid in the QuickBooks application while writing off customer invoice. Instead of writing it off, if you are wondering just to erase an invoice in QuickBooks, then you must be conscious of its effect on your company accounting. Check the tips given below:

  • If you write off an invoice caused by bad debt in QuickBooks, you will retain this data so that you will never again sell it to this client. Deleting the invoice would make you lose this customer information.
  • In QuickBooks, whenever you delete an invoice, all the things on that invoice are not billed. As you do business with the customer whose invoice you have written off, each time you attempt to invoice the customer, you would see these things.
  • Your sales tax payable liability account can be skewed by removing an invoice. The sales tax you have never actually received may need to be remitted.

In QuickBooks, how to write off an invoice?

Verify the invoice after understating the need and value of writing off an invoice. Steps for writing off an unpaid invoice in the application for QuickBooks:

  • Pick Write Off Invoices from Accountant Software.
  • To locate the invoice/s, you can set the Age, To Date, and Balance Due lower than filters. After that click on
  • Check the invoice boxes that you want to write off.
  • Then, from the Write off Account drop-down list, you ought to pick the account that you use for bad debts.
  • Pick Preview and Write Off afterwards, then check the invoices that you want to write off.
  • Pick Write Off when you are done.
  • To finish the job, click Close.


 All the measures outlined in this post will assist you with how to write off invoices in the QuickBooks.   If it is technical trouble for you to conduct these measures and you need to speak to a QuickBooks specialist, give us a call on our Quickbooks Customer Care Number. Explain your problem while communicating and write an invoice under the guidance of a professional in QuickBooks. You can also contact us by sending us an email for assistance at ( For more information on QuickBooks at , you can browse our web at any time.

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