Quickbooks Support

QuickBooks Support Guides You With Credit Card Payments Recording

This article guides you with how you can keep track of your expenses and maintain accurate financial reports using payment records. There are various ways to record credit card payments in QuickBooks online. The QuickBooks support team will guide you with the steps to write a check, create a transfer, making payment after reconciliation in QuickBooks online. For direct assistance with payments you can contact QuickBooks Support team.

How to write a check?

Follow the steps to know how to write a check to record a credit card payment in QuickBooks:

1. From the Toolbar, click on the plus (+) icon available.

2. Select Check from vendors.

3. Choose the name of the bank account in the bank account field from which is used to make the payment.

4. If the check has been issued already you need to uncheck the print later option. Use the check field to enter the check number. Type EFT in the check field if the payment has been done electronically.

5. Put the name of the vendor or the name on the credit card in the payee field.

6. Put the amount of the payment made.

7. Select credit card In the Account field.

8. Click on Save and close.

Your check; for the credit card payment will be created and recorded.

How to create a transfer?

Follow the steps to know how you can create a transfer to record a credit card payment in QuickBooks:

1. From the Toolbar, click on the plus (+) icon available.

2. Select Transfer from others.

3. Choose the bank account which was used to make credit card payment in the ‘Transfer Funds from’ drop-down option available on the screen.

4. In the ‘Transfer Funds To’ drop-down that appears, choose the credit card that the payment went to.

5. Enter the amount of the payment that has been made in the ‘transfer amount’ box.

6. You can change the date (if required).

7. Once you are done, click on Save.

How to make a payment after reconciling your credit card?

Follow the steps to know how to make a payment after reconciling your card in QuickBooks.

1. From the Toolbar, click on the plus (+) icon available.

2. Select Reconcile from tools option.

3. Choose the account associated with the credit card.

4. Put the necessary and required information in the ‘Reconcile an account’ window.

5. While you are on the ‘Reconcile screen’, mark your transaction as cleared by selecting the checkbox next to the transactions that match the transactions on your
statement.

6. You can also enter if there are any missing transactions from the statement .make adjustment for incorrect transactions if there are any.

7. Choose finished once you see no difference i.e. the difference is zero.

8. You would be required to choose how you want to pay the credit card.

• Pay all or a portion of the bill now – will direct you to the Check screen with the full amount listed. You can edit the amount if made a partial payment.

• Enter a bill to pay later – will direct you to the Bills screen with the full amount listed. If you wish to make a partial payment, you can change the amount accordingly. If you are sure about the payment amount, you can leave the full amount and edit the amount later to reflect the actual amount paid. Using this option will move the balance in the credit card account to Accounts Payable.

• Done -if this option has been selected credit card balance payment or bill record will not be created.

Note: businesses that use cash basis, credit card bill payments may be reflected as unapplied cash on the profit and loss report.

How to Use banking download?

If the payment and the credit card account are connected, you can easily add a transaction by transferring from one account and then matching the transaction from the other account.

1. Select Banking from the left menu bar.

2. Select your bank account besides Bank and Credit Cards.

3. Choose the credit card transaction.

4. Mark the radio button to Transfer.

5. Choose another account from the Account drop-down. For example, if the transfer on the credit card account is to be edited, choose the account where the payment
came from.

6. Click on Transfer once the account is selected.

7. You can view the transaction details by choosing the credit card account.

8. Locate the transaction from the Recognized tab. Once done, a green match icon will appear.

9. Click on Match in the action column.

These are various ways you can record credit card payments in QuickBooks online, for more help and information on QuickBooks payments, you can directly reach QuickBooks Tech Support team.

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