In this article you will learn how to track mileage. To know more call Quickbooks Support.<\/p>\n
Step 1: Set up the employee as a vendor<\/strong><\/p>\n \u2022 Click on Expenses and then select Vendors.<\/p>\n \u2022 Click on New vendor.<\/p>\n \u2022 Enter the info of the vendor and then click on Save.<\/p>\n Note:<\/strong> The names of the Employee and vendors can’t be the same. Hence, while you are setting up employees as vendors, make changes in the name slightly in the Display Name As field.<\/p>\n Step 2: Set up an expense account for mileage<\/strong><\/p>\n \u2022 On the Toolbar, choose the gear icon.<\/p>\n \u2022 Select Chart of Accounts under your company.<\/p>\n \u2022 Click on New.<\/p>\n \u2022 Set up the details of the Expense account details and then click on Finish.<\/p>\n Tip: Check out setting up accounts for more help in accounts.<\/p>\n Step 3: Set up a Product\/Service item for mileage<\/strong><\/p>\n Note:<\/strong> For mileage,you need to make a new Product\/Service.<\/p>\n \u2022 On the Toolbar select the Gear icon.<\/p>\n \u2022 Choose Products and Services.<\/p>\n \u2022 Click on New.<\/p>\n \u2022 Click on Non-inventory or Service.<\/p>\n \u2022 Give a name to the item as “Mileage.”<\/p>\n \u2022 Check I sell this product\/service to my customers in the sales information section.<\/p>\n \u2022 Check I purchase this product\/service from a vendor in the purchasing information section.<\/p>\n \u2022 Enter the description and the cost which you are paying per mile.<\/p>\n \u2022 Assign the mileage expense account that you have just created.<\/p>\n \u2022 Click on Save.<\/p>\n Step 4: Enter bills to track mileage\u00a0<\/strong><\/p>\n Now that your employee is also a vendor, you can enter and pay bill as an expense in your Chart of Accounts you have mileage and as a product\/service item.<\/p>\n \u2022 On the Toolbar, select the plus icon (+).<\/p>\n \u2022 Select Bill under vendors.<\/p>\n \u2022 Scroll down to Item details.<\/p>\n \u2022 In the Product\/Service column select the mileage item. Along with the rate you chose when you set up the mileage item the description and amount will auto-fill.<\/p>\n \u2022 (This is Optional) To show as an expense to the customer if you wish the expense to be billable or not, make sure you are including the customer’s name or click Billable items the transaction.<\/p>\n \u2022 On the Toolbar, click on the Plus icon (+) and then click on Pay Bills.<\/p>\n